Nonprofit event planning checklist
A phased checklist with suggested owners, practical handoffs and a free CSV download. Adapt it for a community event, gala or member gathering.
Open the free resourcePlanning resources
Event planning resources for registration, schedules and teams.
Plan registration, build an event cue sheet and give the next action an owner. Find free templates for event operations, group travel, church retreats and fundraising. Download without signing up and adapt each worksheet to your program.
Run of show template
A sample event cue sheet with times, owners, locations and AV notes. Copy or download it and adapt the operating rules to your program.
Open the free resourceField Notes worksheets
Download a plan. Make it yours.
Every worksheet is free to download. The email form on each card is optional and separate from the download.
Event registration and operations
Plan registration, rehearse arrival and assign follow-up before the event. The run of show template above provides a separate cue sheet for your live program.
Registration to check-in
Prepare registration handoffs, welcome-desk responsibilities and arrival exceptions.
Explore event operations →Donation reconciliation
Compare gifts, refunds and allocations while keeping provider payouts and bank deposits distinct.
Explore event and trip fundraising →Event follow-up workflow
Give service requests, conversations and optional outreach a purpose, permission check and owner.
Explore CRM and follow-up →Church retreats and mission teams
Start with a retreat timeline, review traveler readiness, and keep fundraising decisions distinct from participant payments.
Church retreat timeline
Work backward from arrival day with owners and an adaptable retreat timeline.
Explore church event planning →Mission-trip coordination
Review traveler readiness, private document follow-up and departure responsibilities.
Explore mission-trip management →Mission-trip fundraising plan
Set a reviewed funding gap, count participant gifts once and assign supporter follow-up.
Explore mission-trip fundraising →Group travel coordination
Give the traveler itinerary, rooming review and budget forecast a clear owner. Worksheets are free; product travel tools require an eligible plan, and supplier confirmations remain a staff responsibility.
Group itinerary
Build a traveler-facing arrival plan with the next time, place and action in view.
Explore group travel coordination →Rooming list
Separate requested, assigned and confirmed rooming details before sharing the final plan.
Explore group travel coordination →Group-trip budget control
Review paid amounts, unpaid commitments, remaining estimates and approved changes.
Explore trip planning →What will your event cost?
Estimate your ADGEvents subscription, ticketing and payment processing costs. Add an optional comparison with other platforms.
Open the cost estimator →Put the plan to work with your team
Use the templates on their own, or create tasks, schedules and checklists in ADGEvents. Downloads are planning resources, not automatic imports. Core event tools are available on Free; travel and expanded event tools depend on your plan.